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Open days, factory tours and training

September 24th, 2018 by

ūü°Ü¬† ¬†Is there a particular manufacturer’s factory you’d like to visit?

ūü°Ü¬† ¬†Is there a procurement, asset management, construction or maintenance subject which you’d like to learn more about?

ūü°Ü¬† ¬†Would you benefit from some hands on product training?

 

Since moving into our new premises in Dec 2017 we have held several successful seminars and working groups for the EEM membership as well as factory tours all over the UK.

Our most well attended seminar is our Procurement and Construction Law Update session which is delivered by legal experts Trowers & Hamlins LLP. We envisage to arrange the next session for January

We’re now looking for the input of our membership in order to decide what sort of free events would be most beneficial in the next year.

Please email sophia@eem.org.uk if you have any ideas – we’d love to hear from you.

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Trowers

 

 

 

 

Working with other consortia

September 24th, 2018 by

Did you know that EEM now has access to additional frameworks through our Collaboration consortia?

We have now established a formal collaboration between ourselves, Westworks, South East Consortium and Advantage South West. This means that we can now utilise each other’s frameworks and will continue to work together to align our processes and practices where we can to provide the best possible service to our combined membership.

Principles behind what we are trying to do:

  • Use the strengths of each consortia to create robust procurements
  • Share best practice to save time and costs for each consortia and ultimately our Members
  • Remove duplication for Suppliers and Contractors when tendering
  • Allow organisations to seamlessly use framework from across the consortia that best fit their requirements and geographical locations.

 

By being part of the Collaboration, we can now access a range of services that have not traditionally formed part of EEM’s suite of frameworks. These services include:

  • Legal Services
  • Consultancy Services including quantity surveying, stock condition surveys, EPC‚Äôs, fire risk assessments and heating consultancy.
  • Total Office Solutions including office supplies, paper, ICT supplies and office furniture

Use of these frameworks will still be managed through the EEM Team as normal but working with the Collaboration is enabling us to further expand our offering and support to Members.


In addition to the above we have also joined with our partner consortia to launch a new Development and Construction DPS. In all, our collective membership currently have over 2 million properties; from housing to commercial to corporate and are constructing new property at an unprecedented rate and as Consortia we need to ensure we are providing a route to market for these projects.

The categories for the DPS are:

  1. Design and build of housing and non-housing developments with 1 to 10 units and projects with value up to £1.5m this lot will include developments of multiple phases each up to £1.5m
  1. Design and build of housing and non-housing developments with 11 to 40 units and projects with value up to £4.5m this lot will include developments of multiple phases each from £1.5m to £4.5m
  1. Design and build of housing and non-housing developments with over 40 units and projects with value over £4.5m
  1. Construction and major refurbishment/remodelling of property schemes may include, but are not limited to, the following types of work:
    New build/extension and adaptation schemes within the care environment
    ‚ÄĘ New build/extension and adaptation schemes for commercial/industrial projects
    ‚ÄĘ Major and minor adaptations of existing buildings
    ‚ÄĘ Office refurbishment
    ‚ÄĘ Refurbishments
    ‚ÄĘ Regeneration works
    ‚ÄĘ Structural works

Unlike a framework, a DPS remains open to new suppliers after the initial procurement round. This means that potential suppliers are not ‚Äúlocked out‚ÄĚ of the arrangement for four years and also it allows smaller businesses access to works that larger suppliers would struggle to deliver. So, if you are currently working with a Contractor who think might be interested and suitable for one the above categories please get in touch.

 

We are also working on other initiatives within the Collaboration so watch this space for more updates later in the year.

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Supplier Engagement Days

September 24th, 2018 by

Over the next 2 years we have over 20 frameworks to renew, ideas for at least another 5 DPS arrangements and preparation for the renewal of all our materials agreements which expire in 2021. With this in mind we are keen to engage with as many contractors as possible to promote the benefits of securing a place on our framework and dispel any concerns or negativity towards working with consortia and tendering processes.

 

To help us achieve this we held our first Supplier Engagement Day on Wednesday 26th September at our offices which was a huge success with 23 contractors attending to come and talk to us. The day was focussed towards engaging with contractors of all sizes who are wishing to find out more about working with EEM and upcoming opportunities. It was only open to contractors we have not previously worked with.

The EEM Procurement Team were on hand during the day for one to one chats about the opportunities we have coming up, to explain how EEM operates and how we lot our frameworks and to talk contractors through our tendering portal and standard documents. There was also a presentation running throughout the day, FAQ sheets and information about EEM and our tender process for contractors to take away.

Going forward we plan to replicate the supplier engagement day on a monthly basis whereby potential contractors and suppliers will be able to make appointments to meet one of the EEM Procurement Team. Although not yet finalised we may also roll these sessions out to other locations to attract contractors across a range geographical locations so that our frameworks are suitable for our wider membership and geographical spread. We hope to engage with as many potential new contractors as possible.

 

Please see for our procurement activity planned for the next 2 years.

TitleGo live dateExpected Tender Date
EEM0053 ‚Äď Passive Fire ProtectionNov 2018Out to Tender
EEM0069 – Facilities ManagementDec 2018Out to Tender
DPS0003 ‚Äď UPVC Repairs, Locksmith Services & GlazingDec 2018Nov 2018
EEM0005 – Decorating MaterialsApr 2019Dec 2018
EEM0064 – Electric Vehicle Charge InfrastructureApr 2019Dec 2018
EEM0056 – Property Improvement WorksJun 2019Jan 2019
EEM0007 – Water TreatmentJul 2019Apr 2019
EEM0057 – Kitchen & Bathrooms
(To be combined with EEM0056)
Aug 2019Jan 2019
EEM0011 – Drainage clearance and CCTV inspectionOct 2019Jun 2019
EEM0033 – Lift ConsultancyFeb 2020Oct 2019
EEM0009 – Electrical Repairs, Rewires & Domestic Periodic ChecksMar 2020Nov 2019
EEM0028 – Re-roofing ServiceMar 2020Nov 2019
EEM0024(1) – Asbestos SurveysApr 2020Dec 2019
EEM0024(2) – Asbestos RemovalApr 2020Dec 2019
EEM0023 – PPE & Site Equipment SuppliesApr 2020Dec 2019
EEM0027 – Out of Hours repair serviceJul 2020Mar 2020
EEM0017 – Roofing Repairs and Asphalt Flooring
(May combine with EEM0028)
Jul 2020Nov 2019
or Mar 2020
EEM0036 – Demolition ServicesAug 2020Apr 2020
EEM0026 – Heating and Hot Water SystemsSep 2020May 2020
EEM0015 – Portable Appliance TestingSep 2020Jun 2020
EEM0025 – Printing, Fulfilment and MailingSep 2020May 2020
EEM0019 – Void Property Cleansing
(May combine with current Void Security EEM0042)
Sep 2020Apr 2020
EEM0022 – Small Plant, Fasteners & FixingsSep 2020Jun 2020

 

If you have any questions, please contact info@eem.org.uk or call 01246 395610

 

 

 

 

Free Seminar: Social Housing Green Paper

September 24th, 2018 by

FREE SEMINAR

SOCIAL HOUSING GREEN PAPER: What it means for Asset Management

Delivered by legal experts Trowers & Hamlins LLP

Description
The government has promised that proposed reforms of social housing will ‚Äúre-balance‚ÄĚ tenant-landlord relationships and pave the way for stronger communities. Discover the impact this will have on asset management.

Date
Wednesday 10th October 2018

Time
This 45 minute seminar will take place at 10:30am and will be repeated at 1pm.

Location
Taking place at the EEM Showcase at Trent Vineyard Conference Centre, Nottingham

Registration
P
lease register at www.eemshowcase2018.eventbrite.co.uk to attend the event / seminar

Who’s invited?
All EEM members and other social housing providers are welcome.

 

Trowers Hamlin

How EEM has achieved GDPR compliancy

September 21st, 2018 by

GDPR Compliancy

Since the implementation of the new General Data Protection Regulation in May, we have been busy ensuring that everything we do is compliant with the regulation covering both our own operations and also the processing of data through our frameworks and call off contracts.

The tasks undertaken so far are:

  • Trained Rowena Jones (EEM‚Äôs Senior Data Analyst)
  • The majority of our Contractors and Suppliers have now signed a GDPR variation to their existing framework agreements
  • Updated our tender documents and future framework agreements to reflect the changes
  • Produced appendices for the standard form of contracts we use to include for GDPR clauses
  • Audit of our Pricebook, Website logins and contact list to ensure we are only holding information for and contacting people we have a lawful basis to do so
  • Written a privacy notice with the link now on the website
  • Reviewed sources of data we have, why and what we do with it
  • Written a GDPR policy
  • Produced a statement to go on all our forms where we are asking for personal data to explain why we need it, the lawful basis and how people can request for removal
  • All staff have completed (and passed!) a GDPR awareness e-learning course
  • Everything we have put in place has been shared with the consortia we work in collaboration with

GDPR is now a standard agenda item at our Team meeting and any concerns or questions raised by EEM team members are raised to Rowena with the decision and action to be taken logged for future reference. This ensures we are taking a consistent approach to how we handle and process any data and it is constantly under review so we can be pro-active to address any issues that arise in relation to GDPR.

 

 

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