Introduction
At Efficiency East Midlands Limited (EEM, “we”, “us”, “our”), we are committed to respecting and protecting your personal data. This Privacy Notice explains how we collect, use, and protect your personal information, and outlines your rights and our obligations under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
Efficiency East Midlands Limited (EEM) is the data controller responsible for the processing of your personal data.
- Legal name: Efficiency East Midlands Limited
- Company number: 7762614
- Registered office: Unit 3 Maisies Way, South Normanton, Alfreton, Derbyshire, DE55 2DS
- Email: info@eem.org.uk
This Privacy Notice applies to the following brands and events:
- EEM: www.eem.org.uk
- Building Communities Awards: www.bc-awards.co.uk
- EEM Commission Portal: https://eemportal.powerappsportals.com
If you have any questions about this notice, please contact our Data Protection Lead at: info@eem.org.uk
Where We Collect Information About You
We may collect and store personal information in the following ways:
- Direct communication (phone, email, post, in person)
- Website forms or event registration
- Job or contractor applications
- Social media interactions
- Third-party platforms (e.g. Eventbrite)
- Publicly available sources (LinkedIn, company websites)
Information We Collect
- Your name
- Contact details (email, phone)
- Company name and business contact information
- Job title or role
- Event registration and participation details
- Any other information voluntarily provided
We do not intentionally collect special category (sensitive) data unless required.
How and Why We Use Your Personal Data
We process personal data only where there is a lawful basis under UK GDPR.
| Purpose | Lawful Basis |
| Responding to enquiries | Legitimate interests |
| Managing contracts | Contractual necessity |
| Administering events | Legitimate interests / Consent |
| Marketing communications | Consent / Legitimate interests |
| Accounting and legal obligations | Legal obligation |
| Recruitment and employment | Contractual necessity / Legal obligation |
Marketing Communications
We may send information about services, events, or updates. You can opt out anytime via email or the unsubscribe link.
Sharing and Disclosing Your Personal Information
We may share data with trusted third-party service providers under Data Processing Agreements (DPA). We do not share your personal data outside our organisation for unrelated purposes.
International Data Transfers
We do not routinely transfer personal data outside the UK. If necessary, appropriate safeguards will be in place.
Data Security
Technical and organisational measures protect your data: encryption, password protection, restricted access, firewalls, and anti-virus software.
Data Retention
Data is retained only as long as necessary and deleted or anonymised once no longer required.
Your Rights
- Access: request a copy of your data
- Rectification: correct inaccuracies
- Erasure: request deletion
- Restriction: limit processing
- Objection: to processing or marketing
- Data portability: receive data in structured format
- Withdraw consent: at any time
- Complain: to the ICO if rights are infringed
Lodging a Complaint
Contact us first. If unsatisfied, contact the ICO:
Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Phone: 0303 123 1113
Website: www.ico.org.uk
Cookies and Website Tracking
Our websites may use cookies and similar technologies. You can manage cookies via browser settings. See our Cookie Policy for details.
Automated Decision-Making and Profiling
We do not carry out automated decision-making or profiling with legal or significant effects.
Updates to This Privacy Notice
We may update this notice from time to time. The latest version is always available on our websites.
Last updated: November 2025